Audio visual provision for events

What Our AV Provision Delivers

Our in-house AV service is designed to provide dependable, managed technical delivery in a complex historic environment. This includes:

• Clear audibility for speakers and attendees
• Reliable presentation and display capability
• Stable technical environments for meetings, receptions and conferences
• On-site technical oversight to manage risk and ensure continuity

This approach reduces the need for organisers to source or manage technical services themselves and helps ensure a consistent experience across event spaces.

Levels of AV Support

AV provision is structured around the format and scale of your event, rather than individual pieces of equipment.

Standard Event AV Delivery
Baseline provision for all events

Standard AV delivery provides the essential technical infrastructure required to support most meetings and events. This typically includes appropriate sound reinforcement, presentation display capability and technician oversight suited to the room and event format.

This level of provision is designed to meet the needs of the majority of events and is considered a normal part of event delivery at the House of Commons.

Enhanced AV Support
For larger, more complex or interactive events

Enhanced AV support may be required where an event format goes beyond a standard meeting setup, for example:

• Panel discussions or Q&A formats
• Additional microphones for speakers or audiences
• Multiple or larger presentation displays
• More complex presentation or content management

These enhancements ensure that the chosen event format can be delivered effectively and professionally.

Hybrid and Streaming Events
Specialist technical support

Hybrid and streaming events introduce additional complexity and dependency on technical delivery. Specialist AV support is available to facilitate:

• Live streaming to controlled-access platforms
• Remote participation and audience engagement
• Monitoring of audio and visual quality throughout the event

These services are supported by dedicated technical oversight and must comply with Parliamentary rules on filming, streaming and content use.

Managed Delivery in a Parliamentary Environment

The House of Commons is a secure, working parliamentary estate. AV provision must therefore operate within strict technical, security and compliance requirements.

For this reason:

• All AV is delivered using approved systems and infrastructure
• External AV equipment is not permitted without prior approval
• Technical delivery is overseen by trained, on-site professionals

This approach protects the integrity of events, the safety of attendees and the reputation of the House.

Pricing and Further Information

AV charges reflect the level of technical support required to deliver an event reliably and appropriately within the Parliamentary Estate. Pricing varies depending on the scale and complexity of the event and the level of AV support needed.

Your Events Coordinator will advise on the most appropriate level of AV provision for your event and provide clear guidance on any associated charges as part of the planning process.

Filming and Streaming Permissions

Filming and streaming at the House of Commons are subject to specific rules and permissions. Organisers must seek approval in advance, and usage is restricted in line with Parliamentary guidelines.

Your Events Coordinator will advise on what is permitted and help ensure compliance.